How you can purge Accounts Receivable Invoice History in Sage ERP 100 MAS90 MAS200 and still be able to access to the data.
By: TEKOA software
Do you have large volumes of A/R History Invoices in your
Sage 100 files? Does the lookup cause delays for your MAS users? But you
don’t want to lose the ability to be able to view and print history invoices.
Here’s
what we’ve done at TEKOA Software to make this a reality.
The Accounts Receivable / Sales Order invoice history tables
are updated nightly to an external SQL database [a non-MAS table] automatically
[via a SQL script]. A Crystal Report has been designed along with parameter fields
to select customer invoices to be viewed or printed from the SQL database.
Older A/R invoice history can then be purged using the Account Receivable Utilities.
This speeds up the lookup process for Invoice History Inquiry and allows users
to print and email more recent invoices from the MAS interface.
For example, the external SQL database maintains a perpetual
invoice history table, while within MAS we purge invoice history leaving only
the most recent 2 years of data. For older invoices, they can be printed from
either an option on the MAS task menu, or a simple user interface, retrieving
the desired invoice from the external SQL history tables. The user interface is
easily modified to add selection options by customer number, invoice number, and
invoice date [or additional search fields].
No changes or modifications to the Sage code, and access to
needed history transactions with the speed and reliability of SQL. In addition, the Express versions of Microsoft SQL are free of charge and can perform this functionality without any additional software cost.
For more information about how to save Sage 100 AR Invoice History in SQL and speed up MAS inquiries by purging, contact TEKOA today.
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